Send registered mail
without leaving the office

Send important documents as registered mail across Belgium. Pingen handles printing and dispatching via bpost – incl. tracking and official proof of receipt with signature.

Fully digital experience

Designed for business use

Real-time letter tracking

Get started

Delivered by

Upload documents

Submit your letters or legal documents to our WebApp or integrate with your software.

Select preferences

Choose your print preferences and select registered mail as the delivery option.

Let us do the rest

Pingen prints your letters and hands them over to bpost for secure and reliable delivery.

Track your letter

Receive updates from upload to delivery, including receipt confirmation for full security.

Delivered by bpost

Registered mail is handed over to bpost for secure and compliant delivery across Belgium. This ensures official postal tracking and reliable proof of delivery.

Using Pingen for registered mail

Fully digital

Upload your documents and send them as registered letters online. No post office visits, printing or manual handling required.

Automated & reliable

Pingen automatically handles printing, enveloping, and handover to bpost, ensuring a smooth and reliable delivery process.

Tracking & status overview

Follow every registered letter in the Pingen WebApp, from submission to delivery confirmation, all in one digital platform.

Scales with your business

Send one registered letter or thousands. Pingen is built for both occasional use and high-volume business communication.

Registered mail options within Belgium

Registered

Registered with receipt

Delivery duration

1-2 business days*

Print and delivery from

10,28 €

12,20 €

Return mail notification

bpost tracking ID

Mailing receipt with legal value

Postal tracking

Delivery confirmation

Receipt confirmation with signature

*The delivery durations are based on the promises of bpost and depend on the daily cutoff time. Learn more

Standard registered mail includes tracking and a mailing receipt with legal value, proving the letter was handed to bpost. Registered mail with receipt adds a confirmation of receipt with delivery date and the receiver’s signature as formal proof of delivery.

Full transparency at every step

Stay informed about your registered mail at every stage. From dispatch to delivery confirmation, you always know where your letters are and what their status is.

Use cases for registered mail

Payment reminders

Send formal payment reminders or debt collection notices with proof that they were delivered to the recipient.

Legal notifications

Deliver official legal communications such as notices of default, formal warnings or compliance letters.

Contract termination

Ensure proper documentation when ending contracts, subscriptions or service agreements.

Business documents

Send sensitive documents like signed agreements, HR letters or confidential correspondence securely.

Dispute / claim communication

Provide verifiable proof when sending documents related to claims, disputes or formal complaints.

Your data stays protected.

Flexible data retention

You control how long your data is retained, with automatic deletion once the period expires.

Fully GDPR compliant

Pingen meets strict GDPR requirements, ensuring your data is processed and stored securely at all times.

Advanced encryption

All data transfers are secured using state-of-the-art 256-bit TLS encryption for maximum protection.

2FA authentication

Add an extra layer of security by requiring a second verification step in addition to your password.

FAQ

What is the difference between registered mail and certified mail?

Registered mail is a postal service that provides proof of sending, tracking, and confirmation of delivery, often including a recipient signature. In some countries registered mail is also known as certified mail. So in many contexts registered mail and certified mail refer to the same type of service, however the exact legal value and features depend on the respective postal system.

How to track registered mail?

You can track registered mail using the official postal service tracking ID for example on bpost's website. With Pingen, you also see detailed tracking updates directly in the app, from dispatch to final delivery and receipt confirmation.

What is the difference between registered mail and regular mail?

Regular mail does not include tracking or proof of delivery. Registered mail provides official proof that a letter was sent, tracked during delivery and received by the recipient — making it ideal for important or legal documents.

Can you send registered mail internationally?

Yes, most postal services allow sending registered mail internationally. Delivery times, availability and tracking vary by country. Pingen currently offers registered mail to Belgium, France, and Switzerland — with full tracking and, confirmation of receipt and if selected the recipient’s signature as legal proof of delivery.